Job Location: DUBAI
Job Overview:
We’re looking for a proactive and detail-oriented Administrative Intern to support daily office operations and front-desk coordination. This role is perfect for a current student or recent graduate looking to gain hands-on experience in administration while working in a dynamic, fast-paced environment.
You’ll work closely with multiple departments to ensure smooth internal communication, scheduling, and organizational support across the office.
Key Responsibilities:
1. Office Administration & Front Desk
- Answer phones, manage emails, and greet visitors in a professional manner
- Coordinate front-desk duties, meeting room bookings, and general reception tasks
- Ensure smooth daily office operations and handle routine administrative needs
2. Scheduling & Support
- Assist with calendar management, meeting coordination, and logistics
- Support preparation for meetings, including room setup and material distribution
3. Supplies & Vendor Coordination
- Monitor and manage office supply inventory
- Liaise with external vendors to maintain stock levels and fulfill office needs
4. Travel & Communication Support
- Help arrange travel bookings and prepare related documentation
- Track expenses and draft internal communication memos when required
5. Departmental Assistance
- Provide administrative support across departments including HR, finance, marketing, and operations
- Assist with document filing, both digital and physical, and maintain archive organization
6. General Project Support
- Contribute to ad hoc operational projects and team initiatives
- Be a go-to support resource for day-to-day office tasks
Requirement:
- Current student or recent graduate in Business Administration, Communications, or a related field
- Fluent in English; Arabic or additional language skills are a plus
- Strong organizational and multi-tasking abilities
- Familiar with Microsoft Office Suite (Word, Excel, Outlook)
- Friendly, professional, and proactive attitude in a fast-paced environment
What We Offer:
- Exposure to multiple departments in a growing company
- Opportunity to gain real-world experience in office operations and administration
- A collaborative and supportive team culture
- Mentorship and guidance for career development
- Competitive internship stipend or entry-level salary, depending on eligibility
